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AZM School Policies

ATTENDANCE

Students are expected to meet their appointments punctually. Required appointments are classes, assembly, workout, music lessons, certain meetings with the Administrator or Head Teacher, and accurately following any aspect of the out-of-town process. Students who miss an appointment receive  an unexcused absence and risk disciplinary action.

Students must correct with the Administrator any errors in reported unexcused absences within one week of being notified by the Administrator.

Only absences reported within one week will be considered unexcused. Once the office receives the absence report, some time may pass before the processed absence notice is forwarded to the student. A teacher may not excuse an individual student for nonacademic purposes from any part of a scheduled class. Lates, which are reported at the teacher’s prerogative, are counted as absences.

In cases where health concerns are central to the student’s absence from classes, the Administrator may require a medical leave of absence for a student who misses more than 20 percent of class meetings in two or more courses.

Students who are ill and unable to perform their regular school duties must report within five minutes of the beginning of the class.

Students who sleep through two consecutive required appointments may petition the Attendance Committee in writing to combine those into one absence. Only one
such combination is permitted per year.

An instructor may not excuse an individual student for nonacademic purposes from any part of a scheduled class. On days before vacations and holidays, and at the end of a term, instructors may not omit classes or make changes in regular class hours. An instructor may not change class meeting times without faculty procedure through the head of the department.

To view the daily schedule for the current term, please click Calendar of Events in the menu.

  DRESS CODE 

Novitiates are provided with caftans which must be worn whenever another person or persons visit the monastery. Caftans must be worn on group outings. Otherwise, there is no further dress code.

ABOUT MONASTERY RULES

The primary goals of the Monastery in its discipline system are to educate students and to treat them as fairly as possible when rules are broken.

It should be kept in mind that the Monastery is a private school and not subject to the same rules as public schools; the discipline system is not intended to be a “trial” as contemplated by a court system; and rules of evidence do not apply. It is fundamental to
the system that the faculty has the final authority in dealing with discipline cases.

Students who approach a faculty member to seek non-disciplinary response (NDR) and support will not be subject to disciplinary action for having chosen to remain present during a rule violation.

Failure to know the rules and regulations is not a defense.

EXAMPLES OF RULE BREAKERS

Dishonest acts of any kind, including academic dishonesty.

The purchase, possession, use or distribution  of:

a. any illicit or illegal drug, including marijuana

b. any prescription drug in a manner not consistent with the instructions of the prescribing physician

c. legal over-the-counter drugs, or “homemade” preparations or remedies, for purposes
other than legitimate medical treatment

d. prescription or over-the-counter pharmaceuticals in a form that would not normally be purchased. Possession of paraphernalia that are customarily used for illegal drug use or drug abuse will be considered a violation of this rule.

Leaving the Monastery without permission.

Absence from the Monastery without permission after reporting hours at night.

Purchasing, possessing, drinking or being under the influence of alcoholic beverages, or the possession of empty alcoholic beverage containers.

Students should be aware that, in addition to state laws regarding drug and alcohol use, theft, and other matters, the state of Arizona has enacted a law against student hazing. The law does not apply to private schools like the Monastery, but the Monastery subscribes to and enforces the State's definition of hazing.

The Monastery’s interest in the conduct of students away from campus is the same as it is in their conduct on campus. The Monastery may hold students accountable for their off-campus and online conduct in appropriate ways, including a disciplinary response.

MAJOR OFFENSES

1. Hazing other students. Hazing is defined as harassing, intimidating, bullying or coercing another student with the purpose or result of embarrassment or disturbance.

2. Faculty members who suspect cases of academic dishonesty must report their suspicions to the Administrator. The Administrator and the Head Teacher will determine whether academic dishonesty has occurred. If it is determined that academic dishonesty has not occurred, no further disciplinary action will be taken. If it is determined that academic dishonesty has occurred, staff will decide whether a regular or a major discipline case will be heard by the Discipline Committee.

Once a disciplinary investigation has begun, a student, in consultation with his or her family, may decide to withdraw from school and waive his or her right to appear before the Discipline Committee. The student’s case will still be heard by the Discipline Committee and the student’s record will reflect the final decision of the committee.

HONESTY
Without a culture of honesty, community and the trust that supports it cannot thrive. It is for these reasons that “dishonest acts” is listed as an offense.

After hearing the case, the committee determines whether the student has committed the offense as charged. If the student is found to have committed the offense, the voting members of the committee then decide on the most appropriate disciplinary action.

DISCIPLINARY ACTION

In regular cases, the Discipline Committee has two responses from which to choose for disciplinary action: Restrictions and Restrictions with Review. In major cases, the committee may choose Restrictions, Restrictions with Review, Probation or Requirement to Withdraw. No student will be placed on Probation without appearing before the Discipline Committee.

Restrictions, lasting two weeks, impose certain limitations on a boarding student’s activity:

The student must check in at his or her dormitory every night, including Saturday, at 8 p.m.

Probation, lasting 6 weeks, imposes the same limitations as Restrictions.

Probation provides a step short of separation from the school for disciplinary reasons. It indicates that the student’s position in the school is insecure; it also gives the student a period of time in which to prove that he or she can improve. 

Restrictions with Review, lasting four weeks, imposes the same limitations as Restrictions.

HEAD TEACHER'S LEAVE

The Head Teacher may for any reason he or she deems appropriate require a student to leave campus temporarily; remove a student from a dormitory; or order that the student not enter upon the premises of the Monastery and require the student to return home. The length and conditions of the Leave will be set by the dean of students. Leave status will be noted on the student’s record.

HAZING

The Monastery does not permit hazing or related behavior, such as bullying, among students. Hazing is defined as “harassing, intimidating or coercing another student with the purpose or result of embarrassment, disturbance or humiliation.”

Bullying refers to incidents involving written, verbal or electronic communication, or physical acts or gestures, or any combination thereof, directed by one or more students at another student, when such incidents physically harm a student or damage the student’s property, cause emotional distress to a student, interfere with a student’s educational opportunity, create a hostile educational environment, or substantially disrupt the orderly operation of the school.

When individuals and groups step over a boundary and jeopardize the well-being of other students intentionally or unintentionally, they are liable for disciplinary action. Although it is impossible to list all such activities, some examples will serve as a guide. Repeated harassment or ridicule, such as the use of an offending nickname, is always inappropriate. Disparaging remarks about racial, sexual, religious, physical or other characteristics are inappropriate, as are some of the activities that take place as part of an unofficial rite of student-to-student initiation. Examples of such activities would include: raiding students at night, using coercion or physical force against a student, blindfolding or covering another’s eyes as part of such events, vandalizing or trashing a room, an organized “silent treatment,” or requiring menial labor of other students.

Any meeting of a dorm, team or other group at which such hazing takes place is forbidden. When in doubt, students should always ask a faculty member for assistance in determining whether a particular activity is permitted.

Bullying typically involves a real or perceived imbalance of power based on a student’s actual or perceived personal characteristics, behaviors or beliefs, or motivated by the
student’s association with another person and based on the other person’s characteristics, behaviors or beliefs. Also prohibited by this policy is cyber bullying, a form of bullying that is conducted through telephones, cellular phones, computers, pagers, electronic mail, instant messaging, text messaging, websites and other electronic media.

The overall purpose of this rule is to provide, in both a residential and day student environment, a measure of  safety and civility upon which all members of the community can depend. Although specific behavior can be prohibited, a spirit of generosity and respect toward others cannot be legislated. It is a matter of experience, intention and
intuition. One of the goals of the Monastery community is to encourage the development of good judgment and character in such matters, and students for the most part reflect these qualities. When they do not, the school must sometimes act to protect other students.

COMMITMENT AND EXPECTATIONS
The Monastery is committed to providing a place where people can thrive. The Monastery thinks it is in the best interest of each individual and of the Monastery that we dedicate ourselves to creating an educational and working environment that promotes respect, dignity and equality and that is free from all forms of harassment, exploitation, intimidation, illegal discrimination and retaliation. These behaviors are demeaning to all persons involved; they are unacceptable conduct, and will not be tolerated.

Harassment of any member of the school community by any other member of the school community or by vendors or visitors will not be tolerated. The Monastery will not tolerate unlawful discrimination, harassment of any kind or retaliation, whether intended or not.

The Monastery expects all students, employees and members of the school community to conduct themselves in an appropriate and professional manner, with respect for the personal dignity of fellow students, employees and visitors. It is the responsibility of each member of our school community to demonstrate a generosity of spirit devoid of any expression
of bigotry.

FIRE SAFETY, WEAPONS AND FLAMMABLE MATERIALS
Given that the Monastery is a residential community and considering the inherent danger of fire in such a community, the school takes fire safety very seriously. That concern starts
with student behavior, especially in the dormitories. No student in an Monastery dormitory or other school structure may have an open flame; use matches or a lighter; burn candles of any kind, including birthday candles; light incense; or use any device that produces a flame.

Students may not use or have in their possession hot pots, immersion heaters, firecrackers
or explosives of any kind.

Students are not permitted to use or to have custody of weapons, firearms or air guns of any sort, including BB guns.

Highly flammable materials such as paint removers, lacquers, gasoline and other fuels may
not be stored or used in student rooms.

GAMBLING
Gambling for money is prohibited.

TOBACCO AND NICOTINE

Because of the health hazard accompanying the use of tobacco and nicotine, the Monastery prohibits possession and use of all tobacco products and nicotine delivery systems, including but not limited to e-cigarettes and vaporizers. Students seeking to quit using tobacco or nicotine are allowed to use nicotine patches or gum under the care of a licensed health provider.

SEEKING HELP 

The Monastery community encourages students to seek advice from adults. The faculty would like to foster an atmosphere of trust on campus and views student-faculty conversations as vital to that effort. Students should seek guidance from adults whose judgment they trust and respect.

The Monastery believes that students and faculty should be guided by their obligation to and respect for other members of the community in seeking the best possible help for themselves and others. Students and faculty should inform themselves fully about this policy and should make certain they understand the options contained in it.

SEEKING HELP IN NON-DISCIPLINARY SITUATIONS

In a non-disciplinary situation (one in which school rules are not currently being broken and no disciplinary investigation is underway), a student may request non-disciplinary response (NDR) so that he or she may freely seek guidance from a faculty member in order to resolve a problem. A student may disclose past violation of a school rule, including use of alcohol or other drugs, during such a discussion. No Monastery disciplinary consequences will result from that conversation. Faculty will honor the anonymity of the student and not share any matter brought to them during such a conversation unless they need to seek additional guidance in order to help the student. The seeking of such guidance will occur only after consultation with the student. Parents should not be notified of information gained through such a conversation without student consent, unless there is danger of physical or emotional harm to any person. Such notification of parents will occur only after consultation with the student or students concerned. The law requires notification of state authorities  in specific cases, including those involving child abuse or neglect.

A student may disclose to a faculty member information about an episode of drug or alcohol violation currently underway, involving him- or herself or other students. No disciplinary
consequences will result from that conversation, unless a faculty member has already observed or has obtained material evidence of a violation. The faculty member involved in such a conversation must refer the student or students for medical care. Parents and advisers will be contacted.

In order to help a particular student obtain guidance in a non-disciplinary situation, a faculty member may initiate a conversation about a concern with a student and offer non- disciplinary response. A student thus approached is under no obligation to offer information to the faculty member. This policy is not intended to limit the relationship between
proctors and faculty in a dormitory.

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